Checklist for Trip Leaders

Thank you for agreeing to lead a tramp for the club. As Leader you need to:  

  1. Receive phone calls from prospective participants. You need not answer messages that ask you to ring back to a cell-phone number.
  2. Organise transport. Normally you will arrange transport (in as few vehicles as possible) from the designated departure points - Cathedral Steps, former Stoke Post Office and Richmond Badminton Hall; members are expected to get themselves to those points, but you may be able to help, especially on overnight trips.
  3. Leave a list of participants with phone numbers with someone in your household or with a Committee member.(required by SAR in case of emergency)
  4. Obtain a locator beacon from Basecamp, top of Trafalgar Street. Please return it promptly.
  5. Take reasonable steps to satisfy yourself that each participant is capable of undertaking the tramp – especially if they are not a Club Member. Trampers under age 16 or with a disability must have a “Caregiver” over 20 who accepts responsibility for them. You have the final say on who you are prepared to take. You may also limit numbers if it seems desirable. For a larger party, appoint an experienced tramper as “tail-end Charlie” during the trip.
  6. Remind party members of the need for adequate gear, food and drink, hut tickets, tents. Ask if anyone has medical conditions that you should be told of confidentially. Introduce the members to each other, explain the route, and show on a map. To non-members, point out “Personal Responsibility” from the back of the programme. At some point illustrate a particular tramping skill or need, or get an experienced party member to do it, as part of an ongoing training programme.
  7. You decide if the trip has to be cancelled because of weather or other circumstances.
  8. Collect the designated travel charge from each passenger and divide it equally among the drivers. (Or ask a deputy to do this. It is easier not to allow others to assist with this. Also, it is much easier to do on a slip of paper)
  9. Get the name and address (preferably E-mail) of non-members and pass it to Patrick Holland (539 1340 or p.t.holland@xtra.co.nz) who will send them a programme and membership application form.
  10. Send to the newsletter editor: Raymond Salisbury, 71 Montreal Road, Victory, Nelson (newsletter@maxnet.co.nz), a brief trip report for the Newsletter (before you start you may arrange for another member of the party to be "scribe"). An interesting report describes the route only in outline, but emphasises interesting incidents and features. It need not be a work of literary genius. Please show names of participants (including surnames), and indicate any non members. use a spell checker first. 
  11. If permission has been obtained to cross private land, advise Patrick Holland so that he can send a Club letter thanking the landowner.
  12. Attached are the particulars of this trip from our database. If any details need correcting or expanding make the necessary alterations and return to your programme organiser.
  13. After your tramp has run (or cancelled), enter the results on the website to update the database and clear the trip from the homepage. (Instructions on the programme page) 

If you need any help or information, contact your organiser or a committee member.